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Fraternity & Sorority Life

The University of Mississippi

Fall 2020 COVID-19 Frequently Asked Questions

The Office of Fraternity & Sorority Life, in collaboration with the Interfraternity, National Pan-Hellenic and College Panhellenic Councils, have developed the following frequently asked questions that provide in-sight into our operation for the fall 2020 semester.  

Office Operations 

  • Can I come to the office? 
    • Guests to FSL must follow University guidelines and expectations for wearing a mask when visiting the office
    • Guests will need to practice physical distancing when in the office suite 
    • Staff members will be available to meet with students by appointment only 
  • Will FSL still be hosting programs and meetings? 
    • FSL will be conducting some programs and meeting in-person, while moving other to virtual and/or hybrid format 

Chapter & Council Operations 

  • Will our council or chapter be able to have meetings? 
    • The executive boards for the three (3) governing councils will meet in-person while adhering to physical distancing guidelines of the University of Mississippi 
    • Chapters will be encouraged to conduct their large chapter meetings virtually and can host small executive board and committee meetings while adhering to University, state and local guidelines 
  • Will there be social events oncampus? 
    • Chapters will not be permitted to host social events with alcohol in chapter facilities 
  • Can we host social events off-campus? 
    • Chapters will be able to register off-campus events through the Student Union event registration process and must adhere to current state and local executive orders and public health advice regarding hosting events safely. 

Recruitment & Membership Intake 

College Panhellenic Council 

  • What space guidelines will exist for Fall Primary Sorority Recruitment? 
    • While the hope is to be able to utilize an equitable and safe recruitment process, the UM College Panhellenic Council (CPH) will adhere to all federal, state, local and/or UM guidelines, as we keep the health and safety of members, potential new members, advisors, volunteers, and UM staff at the forefront of any decisions made. We are excited to be able to host a equitable and safe process that will afford women the opportunity to find a home in the Panhellenic community at The University of Mississippi.  
  • What health and safety measures will be in place for Fall Primary Sorority Recruitment? 
    • The Office of Fraternity & Sorority Life in conjunction with the College Panhellenic Council (CPH) will be providing masks and hand sanitizer to all potential new members participating in the recruitment process. We will have accommodations in the schedule to allow for extra sanitizing of chapter facilities.  Social distancing guidelines will be in place for any in-person recruitment events. 
  • How will the Fall Primary Sorority Recruitment schedule be impacted in response to COVID-19? 
    • The University of Mississippi College Panhellenic Council (CPH), in conjunction with the Office of Fraternity and Sorority Life staff, chapter leadership, advisors, campus partners, and NPC representatives, is pleased to announce that it has developed three possible scenarios for adapting the Fall Primary Sorority Recruitment process, which is currently scheduled for August 27 – September 6th, to a structured hybrid model that would include both virtual and in-person rounds. The scenarios include: 
      • Scenario 1: A fully structured hybrid recruitment; Greek Day would be held virtually and Philanthropy, Sisterhood, and Preference Rounds would be held in-person utilizing social distancing protocol. 
      • Scenario 2: A fully structured hybrid recruitment; Greek Day and Philanthropy Round would be held virtually. Sisterhood and Preference Rounds would be held in-person utilizing social distancing protocols. 
      • Scenario 3: A fully structured recruitment utilizing virtual round.
        While the hope is to be able to utilize Scenario 1, the UM College Panhellenic Council (CPH) will adhere to all federal, state, local and/or UM guidelines, as we keep the health and safety of members, potential new members, advisors, volunteers, and UM staff at the forefront of any decisions made. 
  • What happens if I cannot attend a recruitment event due to health and safety concerns? 
    • Accommodations including opportunities for a virtual recruitment experience will be made for potential new members that cannot be at any in-person recruitment events due to health and safety concerns. It is the responsibility of the potential new member to communicate with her recruitment counselor.  

For more information regarding Fall Primary Sorority Recruitment, visit  panhellenic.olemiss.edu.  

 

Interfraternity Council  

  • What sort of personal protective measures is IFC taking for Formal Recruitment? 
    • IFC will be requiring all participants to wear a mask during all recruitment events. Potential New Members are encouraged to bring their own masks however, IFC will provide a mask to anyone who needs one. All Potential New Members will be supplied a personal hand sanitizer in their recruitment kit for use throughout the Formal Recruitment process. Additionally, IFC will have hand sanitizer stations available at all in-person Formal Recruitment events including at the door for each chapter facility. 
  • How will participants practice social distancing during Formal Recruitment? 
    • IFC has been working with University Administration to create an adaptable schedule that allows for an in-person for Formal Recruitment. The recruitment schedule will be adjusted to allow for smaller event sizes and maximum social distancing that complies with State, Local and University guidelines. IFC will be working with Chapters to create an individualized plans for each chapter facility around capacity for each room and to encourage events to be held outdoors where possible. 
  • What changes are being made to the Recruitment schedule? 
    • The planning for recruitment is fluid however currently we are planning to start Round 1 on August 29th and conclude Round 4 on September 6th. Events such as PNM Education will be offered virtually and in-person recruitment events will be adjusted to allow for smaller events sizes and maximum social distancing. 
  • What happens if I cannot attend a recruitment event due to health and safety concerns? 
    • Virtual options will be made available to those who require accommodations due to health and safety concerns. The Interfraternity Council will communicate those options and how to request them to all Potential New Members via email once logistics are finalized. It is the responsibility of the Potential New Member to request those accommodations. 
  • Where can I find more information about IFC Formal Recruitment and COVID-19? 

 

National Pan-Hellenic Council 

  • Will NPHC Membership Intake happen in the fall semester? 
    • Yes, intake will happen in the fall semester. Each chapter that is participating in intake will conduct hybrid versions of their specific new member education plans.  
  • Do I need to register for the NPHC Greek Forum? 
    • Yes, you will still need to register for NPHC Forum. Forum will still take place on September 2nd. All potential new members will be required to complete the intake education modules on blackboard before they start any formal intake processes.  
  • What health and safety measures will be in place for NPHC Membership Intake? 
    • Masks are required at all intake sessions including NPHC Forum. NPHC will have a limited supply of disposable masks at NPHC Forum but it is highly suggested that you bring your own. The in-person Forum session will be spread out throughout the student union to adhere to federal, state, and local social distancing guidelines. Hand sanitizer will also be available at each Forum meeting location. Masks will also be required to participate in the formal intake process. 
  • What if I am unable to attend the NPHC Greek Forum? 
    • You must still register for NPHC Forum and complete the backboard education modules even If you are unable to attend the in-person session. You will have the ability to do a virtual make-up session if you are unable to join us on September 2nd.  

For more information regarding NPHC intake contact the Office of Fraternity and Sorority Life by email at greeks@olemiss.edu or by phone 662-915 7609 

 

Fraternity & Sorority Housing 

  • How will my chapter facility be prepared for the fall? 
    • The House Corporation Boards and Alumni leadership of each housed chapter will operate under the COVID-19 Response Plan that they will submit to the Office of Fraternity & Sorority Life.  Plans will include information on:
      • Dining 
      • Occupancy 
      • Facility Usage 
      • Cleaning & sanitation protocol 
      • Chapter Events 
      • COVID-19 contingency options 
  • When can I move into my chapter facility? 
    • Sororities will begin the move-in process on August 16, 2020 and fraternities will begin on August 21, 2020. The House Corporation Board and/or house director will contact residents to schedule that process that will fall within the physical distancing guidelines